Forest City Realty Trust, Inc.

  • Administrative Assistant

    Category
    Administrative/Clerical
    Employment Type
    Regular Full-Time
    Job Location : Address
    875 Howard Street, Suite 330
    Job Location : City
    San Francisco
    Job Location : State/Province
    CA
    Requisition ID
    2018-3435
  • Overview

    Forest City Realty Trust, Inc. is a NYSE-listed national real estate company engaged in commercial and residential real estate throughout the United States. Forest City Associates are committed to creating superior communities where people LIVE, WORK, SHOP and STAY!

     

    We are searching for a talented Administrative Assistant to be based out of our regional office located in San Francisco, California.

     

    As an Administrative Assistant, this role will support existing office needs as well as become a key contributor on our new development projects which will forever change the landscape of this community. The chosen candidate will have the ability to work with a diverse group of team members with differing work styles in a dynamic work environment.  Time management skills, flexibility, and the ability to prioritize in a changing environment is critical.  Preferred candidates will have experience supporting a real estate development or construction organization.

     

    The Administrative support position performs administrative and various office support duties including creating, editing, and proofreading moderate to intricate documentation such as presentations, spreadsheets and e-mails as well as supporting front desk and office operations. A majority of work assigned requires individual initiative and independent judgment with moderate direct supervision. Contacts both inside and outside of company are general in nature and may involve certain exchanges of information where the information is regarded as sensitive or confidential. Prepares moderate to complex reports or correspondence to support daily operations of the department or business unit.

     

     

    We invite you to visit the Forest City Realty Trust web page to learn more about our company and the new development projects being launched in San Francisco.

    Responsibilities

      • Provides administrative assistance to department or business unit supervisor and staff to support daily ongoing business needs; anticipates needs of staff based on current project. Performs duties using initiative and independent judgment with little or no supervision; organizes/coordinates workflow and manages multiple tasks, projects, and deadlines.
      • Creates, edits, and proofreads moderate to complex letters and/or reports as well as other documentation including e-mail, tables, presentations, and spreadsheets; may compose correspondence from rough notes or independent knowledge of specific circumstances.   
      • Formats, compiles, and prepares department collateral (spreadsheets, presentations, reports) through summarizing information from several sources as requested. May use corporate accounting systems such as SAP, Coupa and Concur.
      • Prepares and manages department or business unit deliverables (i.e., production, assembly, mailings, etc.).
      • Analyzes department/business unit methods in order to improve or simplify procedures or suggest cost reductions; this includes but is not limited to record-keeping, forms control, policies and procedures, and workflow. Suggests new systems or revisions to established procedures or existing policies.
      • Performs miscellaneous support duties including maintaining front reception area, mailing, faxing, copying, travel arrangements, expense reports, filing, office and kitchen supplies, meal/catering orders, light errands, and upkeep of physical office including kitchen, conference rooms and reception area.
      • Schedules meetings and arranges use of conference rooms and/or outside facilities.
      • Based on knowledge and understanding of business needs, collaborates with other staff/departments to complete administrative tasks required of various special projects, such as assisting with special events (ie, project openhouse events, offsite team building activities, community meetings, etc.).

    Qualifications

    • This position requires a high school diploma or GED
    • Must have 1 - 2 years of general administrative experience
    • Must have communication, customer service and interpersonal skills along with the ability to pay close attention to detail and maintain confidentiality

    #LI-SN1

     

    Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information

     

    Drug free workplace

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